1. Eligibility
To use EventBook, you must:
- Be at least 18 years old and legally capable of entering into binding contracts; and
- Use the Services in compliance with all applicable laws and regulations.
If you are using EventBook on behalf of a company or organization, you represent and warrant that you have the authority to bind that entity to these Terms.
2. Account Registration
To access certain features, you may need to create an EventBook account. You agree to:
- Provide accurate and complete information during registration;
- Keep your account credentials secure and confidential; and
- Notify us immediately of any unauthorized use of your account.
You are solely responsible for all activities that occur under your account.
You may delete your account at any time through your account settings. EventBook may retain limited data as required by law or for legitimate business purposes (e.g., billing records, dispute resolution).
3. Use of the Services
You agree to use EventBook only for lawful purposes and in accordance with these Terms. You must not:
- Use EventBook to plan or promote illegal or unsafe activities;
- Violate the rights or privacy of others;
- Upload or distribute viruses, malware, or malicious code;
- Interfere with, disrupt, or attempt to compromise the platform’s security or functionality;
- Reverse engineer, decompile, or extract source code from the Services; or
- Use automated means (e.g., bots, scrapers) to access the Services without our permission.
EventBook reserves the right to monitor activity and suspend or terminate accounts that violate these Terms.
4. User Content
You may upload or submit content to EventBook (e.g., event details, photos, documents, or attendee information) (“User Content”). You retain ownership of your User Content.
By submitting User Content, you grant EventBook a worldwide, non-exclusive, royalty-free license to use, host, store, reproduce, modify, and display your content solely to operate, provide, and improve the Services.
You are responsible for ensuring you have all necessary rights to upload your content and that it does not infringe on any third party’s rights or applicable laws.
This license ends when your content is deleted from EventBook’s systems, except where retention is required by law, for backup, or for legitimate business needs.
AI Training: EventBook does not use your User Content to train its AI models unless you provide explicit consent.
5. AI Features and Recommendations
EventBook includes AI-powered tools that provide suggestions (such as vendor recommendations, budgeting support, or timeline automation). These tools are for informational purposes only and are not professional or guaranteed advice.
You understand that AI outputs may contain errors or incomplete information. You remain solely responsible for decisions made based on these features.
6. Payment Terms
If you purchase a paid plan, you agree to:
- Provide current, complete, and accurate payment information;
- Authorize EventBook and its third-party payment processor (e.g., Stripe) to charge your payment method for applicable fees;
- Pay all fees when due under your selected plan.
All fees are non-refundable unless otherwise stated.
Subscriptions automatically renew at the end of each billing cycle unless you cancel through your account settings before the renewal date.
You are responsible for all applicable taxes and charges. All amounts are charged in U.S. dollars (USD).
We may change our pricing with reasonable advance notice.
7. Cancellations & Termination
You may cancel your subscription or account at any time through your account settings. Access to paid features continues until the end of your current billing period.
EventBook may suspend or terminate your account if you violate these Terms, misuse the platform, or engage in fraudulent activity. Upon termination:
- Your access will cease immediately;
- We may delete or disable access to your data; and
- Certain information may be retained as required by law or for legitimate business purposes.
Anonymized data may be retained for analytics or performance improvement.
8. Intellectual Property
All content, design, software, and branding on EventBook (excluding User Content) are the property of Eventbook Inc. or its licensors and are protected by copyright, trademark, and other intellectual property laws.
You may not use, copy, reproduce, or distribute EventBook’s materials without written permission.
You also may not frame, mirror, or embed EventBook’s content within another service without authorization.
9. Third-Party Services
EventBook may integrate with or link to third-party services (such as Google, Zoom, or Stripe). Your use of those services is governed by their own terms and privacy policies.
EventBook is not responsible for any actions, content, or data handling practices of third-party platforms. If you share your information with a third-party integration, you do so at your own risk.
10. Data Privacy
Your use of the Services is also governed by our Privacy Policy. By using EventBook, you consent to our collection and use of information as described there.
If you are located outside the United States, you acknowledge and agree that your information may be transferred to and processed in the United States.
We implement reasonable administrative, technical, and physical safeguards to protect your data, but no method of transmission or storage is completely secure.
11. Disclaimer of Warranties
The Services are provided “as is” and “as available,” without warranties of any kind, express or implied. EventBook disclaims all warranties, including merchantability, fitness for a particular purpose, accuracy, and non-infringement.
EventBook does not guarantee that the Services will be uninterrupted, secure, or error-free, or that any recommendations (including AI-based suggestions) will meet your needs or produce desired results.
EventBook is not responsible for the performance or conduct of third-party vendors or users.
12. Limitation of Liability
To the fullest extent permitted by law, EventBook and its affiliates will not be liable for any indirect, incidental, consequential, special, or punitive damages arising from your use of the Services.
In no event shall EventBook’s total liability exceed the amount you paid to EventBook in the twelve (12) months preceding the claim.
Some jurisdictions do not allow certain exclusions; in such cases, liability is limited to the maximum extent permitted by law.
Nothing in these Terms affects your statutory rights as a consumer.
13. Indemnification
You agree to indemnify, defend, and hold harmless EventBook, its affiliates, officers, employees, and agents from and against any claims, losses, damages, liabilities, and expenses (including reasonable attorney’s fees) arising from your:
- Use or misuse of the Services;
- Violation of these Terms; or
- Infringement of any third-party rights.
EventBook reserves the right to assume exclusive defense and control of any matter otherwise subject to indemnification, in which case you agree to cooperate with EventBook’s defense.
14. Governing Law
These Terms are governed by and construed in accordance with the laws of the State of Georgia, without regard to conflict-of-law principles.
15. Arbitration Agreement and Class Action Waiver
a. Agreement to Arbitrate:
You and EventBook agree that any dispute, claim, or controversy arising out of or relating to these Terms or your use of the Services (collectively, “Disputes”) shall be resolved through binding individual arbitration rather than in court, except that either party may seek relief in a small claims court with jurisdiction in Cobb County, Georgia, if eligible.
Arbitration will be conducted by a single arbitrator under the rules of the American Arbitration Association (AAA). The arbitrator’s decision will be final and binding and may be entered as a judgment in any court of competent jurisdiction.
b. Waiver of Class and Representative Actions:
You and EventBook agree that each may bring claims only in your or its individual capacity and not as a plaintiff or class member in any purported class or representative proceeding. Class arbitrations, class actions, and representative proceedings are not permitted.
c. Opt-Out:
You may opt out of this arbitration clause within thirty (30) days of first accepting these Terms by sending written notice to admin@eventbook.ai. Your opt-out must include your name, email, and a clear statement that you wish to opt out of arbitration.
16. Venue
Subject to the arbitration clause above, any dispute not subject to arbitration shall be resolved exclusively in the state or federal courts located in Cobb County, Georgia, and you consent to the personal jurisdiction of those courts.
17. Changes to These Terms
We may update these Terms from time to time. If we make material changes, we will notify you via email or through the platform.
The “Effective Date” at the top will reflect the latest version.
Your continued use of the Services after changes become effective constitutes your acceptance of the updated Terms.
